Payroll Administrator

Job Description

Position title: Payroll Administrator

Department: Finance/HR

Position band: Administrator

Type of position: Full-time, permanent

Role Requirements

Need to have:

• High school diploma (Associate or bachelor's degree in accounting, finance, or related field preferred)
• 2+ years of experience in payroll administration
• Proficiency with payroll software (e.g., ADP, Paychex, or similar systems)
• Strong understanding of federal, state, and local payroll regulations
• Excellent attention to detail and organizational skills
• Proficient in Microsoft Excel and other standard office software
• Ability to handle sensitive and confidential information with discretion

Nice to have:

• Knowledge of tax laws and compliance
• Experience with multi-state payroll processing
• Strong problem-solving and analytical skills
• Effective communication skills for addressing employee concerns and explaining payroll issues
• Experience with benefits administration and deductions

Compensation

$45,000-55,000/yr with Health, Dental, Vision, Paid Time Off, and 401(k) with company match.

Responsibilities

• Payroll Processing:
  • Manage end-to-end payroll processing, including bi-weekly or monthly payroll cycles
  • Ensure accuracy in employee pay, deductions, and benefit calculations
• Compliance & Reporting:
  • Stay updated on changes in payroll laws and regulations and ensure compliance
  • Prepare and submit payroll reports to management and regulatory bodies as needed
• Employee Support:
  • Address payroll-related inquiries from employees and resolve issues promptly
  • Educate employees on payroll policies, benefits, and deductions
• Record Keeping & Audits:
  • Maintain accurate payroll records and ensure they are audit-ready at all times
  • Assist in payroll audits and resolve discrepancies
• Collaboration:
  • Work closely with HR and Finance teams to integrate payroll changes, new hires, and terminations into the payroll system